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Updated Payroll and Employee Features in QuickBooks Online 2018

In May 2019, Intuit made updates to the Payroll and Employees features in QuickBooks Online that affect the Case Problems in Chapters 9 and 10 of Paradigm’s Computerized Accounting with QuickBooks® Online 2018 courseware.

Chapter 9 instructs students to activate the payroll feature in their subscription accounts by selecting the Enhanced Payroll option. The Enhanced Payroll option has been renamed Self Service Payroll. The new steps for activating payroll in a QuickBooks Online subscription account are:

  1. On the Navigation bar, click Workers.
  2. Click the Get started button.
  3. Click the Try Self Service Payroll button as shown in the image below.

The payroll feature is activated, and you return to the Workers tab. Payroll is continued in the Chapter 10 Case Problem.

These instructions have been updated on pages 266 and 277 in the Computerized Accounting with QuickBooks® Online 2018 ebook.

In Chapter 10, students continue to work with the Payroll feature by adding employees to their company file and processing payroll. While the prompts to answer and data to input remain the same, Intuit has reorganized the interface. The instructions for adding an employee in a QuickBooks Online subscription account are:

  1. On the Navigation bar, click Workers.
  2. On the Overview tab, click the Get started button.
  3. At the Have you paid employees in 2019 page, select No and then click Next.
  4. At the When do you need to pay your team page, select Later on and then click Next. You are returned to the Overview tab.
  5. On the TO DO list, in section 3 click the Let’s go button.
  6. In Question #1, enter the employee’s first name and last name.
  7. In Question #2, click the + Create pay schedule link. The Pay Schedule window opens.
    1. At the How often do you pay the employee? drop-down list, choose Twice a Month.
    2. At the When’s the next payday? field, select the 15th of the current month if you access the program in the first half of a month. If you access the program in the last half of the month, choose the 15th of the next month.
    3. At the When’s the last day of work (pay period) for the payday? field, select the same date as the previous field.
    4. At the What do you want to name this pay schedule? field, accept the default.
    5. Click the Done button.
  8. In Question #3, select Salary or Hourly from the drop-down list and enter the rate.
  9. Skip Question #4. (Deductions are not covered in this program.)
  10. In Question #5, click the + Enter W-4 form link. Enter the information in the same manner as the Test Drive and click Done.
  11. In Question #6, click Paper check.
  12. At the bottom of the page, click Done.
  13. Click the Add Employee button to continue adding employees or click the Done button to return to the Workers Overview tab.

These instructions have been updated on pages 294–295, 308, and 310–311 in the Computerized Accounting with QuickBooks® Online 2018 ebook.