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Microsoft Office 2016 Updates January 2017

Microsoft provides a complete, month-by-month list of changes that have made to the Office 2016 software at https://support.office.com.

Because Microsoft is rolling out updates, even if a computer has requested an application be updated, the most current version may not be available on that computer. For an article about availability of the newest features in office, go to https://support.office.com/en-us/article/When-do-I-get-the-newest-features-in-Office-2016-for-Office-365-da36192c-58b9-4bc9-8d51-bb6eed468516.

See the following for an overview of the changes made to Word, Excel, and PowerPoint since the initial release of the software. These changes were documented using a computer running version 1611. Version and build information is available at the Accounts backstage view of each application. Access this by clicking the File tab and then Account.

Click the link to the corresponding text you are using for a chapter-by-chapter list of the changes that have been made in each book following the Office 2016 update:

Word 2016

  • The Help feature has changed from the Word Help window to the Help task pane.
  • Clicking the Help button in a dialog box or at the backstage area opens the Microsoft Support website.
  • When accessing the Help feature through the Tell Me feature, a side menu displays with related articles. Clicking an article at the side menu displays the Help task pane with the article information.
  • The Editor feature has been added to Word that identifies possible spelling and grammar errors as well as writing style issues. Also, the Writing Style option at the Word Options dialog box with Proofing selected in the left panel now includes the Writing & more option, which is the default.
  • A notification button has been added that displays at the right side of the Windows taskbar.
  • A Recent option has been added to the Save As backstage area. Click the option and the most recently saved folders display in the third panel of the backstage area.
  • The Font option box drop-down list may not display with icons before each name.
  • The Learning Tool feature has been added to Read Mode. Click the View tab in Read Mode view and the drop-down list includes additional options such as Syllables, Text Spacing, and Read Aloud. Click the Syllables option to show syllable breaks in the document and increase spacing between text by clicking the Text Spacing option. Click the Read Aloud option and a narrator begins reading the document and highlights each word as it is being read. The following buttons appear in the upper right corner of the screen with options for controlling the reading.

  • Two new chart types have been added—Funnel and Map
  • The following names have changed:
    • Some shape names (for example, the arrow shape previously named Striped Right Arrow is now named Arrow: Striped Right.)
    • Table styles
    • WordArt styles
    • Some text effect names (shadow, glow, reflection, transform, and so on)
    • Picture effects
    • Chart color
  • Inserting an online image from the Insert Pictures window now requires clicking the image and then clicking the Insert button (rather than double-clicking the image).
  • The location of the Smart Lookup button has changed to the Research group on the References tab.
  • The Researcher for Word has been added that can be used to find information online and then insert specific text in a document or insert specific text and a source citation. To use the Researcher, click the References tab and then click the Researcher button in the Research group. At the Researcher task pane that displays at the right side of the screen, click in the search text box, type a word or words related to a specific topic and then press the Enter key. Sources related to the search word(s) display in the Results list box in the Researcher task pane. Click a topic to display the topic information in the task pane and then select text in the source to be inserted in the document. When the specific text is selected, a drop-down list displays with two options—Add and Add and Cite. Click the Add option to insert only the selected text in the document. Click the Add and Cite option to insert the selected text and a source citation in the document.
  • A Comments button has been added to the upper right corner of the screen below the Close button. Click the Comments button and a drop-down list displays with the options New comment, Previous, and Next. Click the New comment option to insert a comment in a document. Click the Previous option to move to the previous comment in a document or click the Next option to move to the next comment.
  • When replying to a comment, the Reply button now displays below the comment.
  • A Check Accessibility button has been added to the Review tab. Click the Check Accessibility button and the Accessibility Checker task pane displays at the right side of the screen.

Excel 2016

  • The Help feature has changed from the Excel Help window to the Help task pane.
  • Clicking the Help button in a dialog box or at the backstage area opens the Microsoft Support website.
  • When accessing the Help feature through the Tell Me feature, a side menu displays with related articles. Clicking an article at the side menu displays the Help task pane with the article information.
  • Two new chart types have been added—Funnel and Map
  • The following names have changed:
    • Some shapes
    • Table styles
    • WordArt styles
    • Some text effects (shadow, glow, reflection, transform, and so on)
    • Picture effects
    • Chart color options

PowerPoint 2016

  • A Comments button has been added that displays in the upper right corner of the screen below the Close button.
  • The Save As backstage area now contains a Recent option. Click the option and the most recently saved folders display in the third panel of the backstage area.
  • The Help feature has changed from the PowerPoint Help window to the Help task pane.
  • Clicking the Help button in a dialog box or at the backstage area opens the Microsoft Support website.
  • When accessing Help through the Tell Me feature, a side menu displays with related articles. Clicking an article at the side menu displays the Help task pane with the article information.
  • Inserting an image from the Insert Pictures window now requires clicking the image and then clicking the Insert button (rather than double-clicking the image).
  • The PERSONAL option at the New backstage area has changed to the CUSTOM option. To create a presentation based on a template, click the File tab and then click the New option. At the New backstage area, click the CUSTOM option. This displays two folder icons with one icon representing the Custom Office Templates folder and the other representing the Document Themes folder. Click the Custom Office Templates folder icon and thumbnails for templates saved in the Custom Office Templates folder display. Open a template by double-clicking the template thumbnail.
  • Two new chart types have been added—Funnel and Map.
  • The Share task pane can be displayed by clicking the Share button that displays in the upper right corner of the PowerPoint screen.
  • The following names have changed:
    • Some shapes (including action button shape names)
    • Table styles
    • WordArt styles
    • Some text effects (shadow, glow, reflection, transform, and so on)
    • Picture effecs
    • Quick Style names
    • Chart colors